Our Policies

Rules and Constitution of Taunton Town (Peacocks) Supporters Association - The Independent
Supporters’ Association for Taunton Town FC Supporters
 

1. NAME
The name of the organisation shall be the Taunton Town (Peacocks) Supporters Association,
hereafter referred to as TTSA
 

2. OBJECTS
The objects of TTSA shall be to:
a) Represent Taunton Town FC supporters on issues decided by its members through a process of
Structured Dialogue with Taunton Town FC.
b) Establish and maintain channels of communication with the Owners, Executives and Management
of Taunton Town FC.
c) Promote, maintain and value the history and identity of Taunton Town FC and its supporters.
d) Encourage the Owners, Executives and Management of Taunton Town FC to appreciate, welcome
and value the support and participation of all Taunton Town fans, and ensure that equal
opportunities are promoted for all supporters.
e) Affiliate to appropriate national and international football supporters’ organisations.
f) Represent Taunton Town FC supporters in national structured dialogue via the appropriate
platform.
 

3. MEMBERSHIP
a) Membership of TTSA shall be available for a small fee, decided annually at the AGM to all Taunton
Town FC supporters.
b) Membership fees shall be as determined by the Committee, and must be confirmed by vote of
members at the Annual General Meeting (AGM). Concessions will be available to eligible members,
as decided by the committee.
c) Members’ personal details shall be stored securely and shall not be passed to a third party without
the member’s written consent, unless there is a legal requirement for TTSA to do so.
d) Membership records shall be kept by the Secretary, on behalf of TTSA, and shall be available to all
members of the Committee.
e) Should the Committee reject an application for membership, the applicant shall be duly notified
and have the right of appeal at the next Committee meeting.
f) Membership is for the duration of twelve months unless cancelled by the member or by the
Committee.
g) All members are entitled to attend and fully participate and vote at the AGM and any EGM.
h) Members may attend and participate in Committee meetings at the discretion of the chair of the
meeting.
i) Any member bringing TTSA into disrepute and or violating the code of conduct shall render
themselves liable to expulsion. A member may be suspended and recommended for expulsion by a

special majority vote of the Committee, but shall not be expelled until s/he has received a full
hearing before a disciplinary panel established by the Committee. The member shall have a full
opportunity to answer all allegations against her/him before a decision on expulsion is taken by the
panel. Any member expelled shall have the right of appeal.
j) Disciplinary procedure:
A disciplinary panel will be established with no less than three Committee members present. The
committee Chair or Vice-Chair should be present at any disciplinary hearing. Members facing a
disciplinary panel may elect a representative to assist with their defence. If no representative can be
found, members may request a representative to be appointed by TTSA, who will assist without
prejudice.
Safeguarding will take place to prevent conflict of interest.
The disciplinary panel must decide with a 66% majority for members to be removed from TTSA.
k) Appeal procedure:
All members have the right to an appeal following expulsion from TTSA.
Appeals shall be submitted in writing. Submitted appeals will be reviewed within 28 days by way of a
Committee meeting.
Appellants have the right to make a statement giving explanation of their appeal.
The Committee Chair will summarise the appellant’s argument for members at the following AGM.
Members will then take a vote without the appellant present. The appellant must receive a 66%
majority vote for membership to be reinstated.
The appellant will be notified of decision with an explanation from the Chair. The appellant will either
be removed from all associations with TTSA if the appeal fails, or be reinstated.
l) Members’ personal details shall be stored securely and shall not be passed to a third party without
the member’s written consent, unless there is a legal requirement for TTSA to do so.
m) Membership records shall be kept by the Secretary, on behalf of TTSA, and shall be available to all
members of the Committee.
 

4. THE COMMITTEE
a) TTSA shall have a committee of not more than 15 and not fewer than 4 members.
b) The period of office for Officers and other Committee members shall be from the conclusion of
the AGM at which the Committee is declared as elected to the conclusion of the AGM the following
year.
c) All Officers shall be members of the Committee with full voting rights.
d) All members shall be entitled to stand for election for any Officer or Committee member position.
e) The Committee shall be entitled to co-opt members to the Committee and shall ensure any such
co-options are reported to the membership. Co-opted reps may have full voting rights at Committee
meetings, as necessary.

f) The Committee shall be entitled to fill any vacancy occurring during the year and shall ensure any
such co-options are reported to the next AGM.
g) The length of term for initial Officers on the group’s formation shall be until the first AGM, where
the inaugural election will take place.
h) A Committee member shal declare an interest in any contract or matter in which s/he has a
personal material or financial interest, whether directly or indirectly, and shall not vote in respect of
any decision relating to that matter.
 

5. OFFICERS
The Officers of TTSA shall be the Chair, Vice-Chair, Secretary and Treasurer.
The Officers shall collectively take decisions and actions on matters between AGM and Committee
meetings, such as public statements and attendance at meetings. Normal duties of the Officers shall
include:
a) Chair and Vice-Chair
· The Chair shall chair all TTSA meetings at which s/he is present.
· In her/his absence the Vice-Chair shall take the chair. In the absence of both the Chair and
Vice-Chair the meeting shall appoint a chair from amongst its number.
· It is the duty of the Chair of Committee meetings to ensure all views of those present are heard at
the meeting.
· In the event of a tie the Chair of all meetings shall have a casting vote.
b) Secretary
· The Secretary shall be responsible for circulating an agenda and relevant papers to those present at
Committee meetings prior to the commencement of the meeting.
· The Secretary shall produce draft minutes of the Committee meetings, to be agreed as accurate,
subject to any amendments, by the Committee at its subsequent meeting.
· The Secretary shall convene the AGM on a date agreed by the Committee, and will make all the
arrangements for the meeting, including arranging an appropriate venue and providing an agenda for
the meeting.
· The Secretary shall arrange to publicise Committee meetings to the membership.
c) Treasurer
· The Treasurer shall ensure that adequate financial records are kept, and shall be responsible for the
proper administration of TTSA’s financial affairs.
· The Treasurer will be responsible for ensuring that TTSA’s funds are maintained in a TTSA account as
decided from time to time by the TTSA Committee. Withdrawals from the account shall be by
authorised signature of at least two Officers.
· The Treasurer shall submit a statement of balances, and an income and expenditure account, to the
AGM in the year following that to which the accounts relate.

· The Treasurer shall supply full records of TTSA’s financial transactions and a statement of balances
and an income and expenditure accounts to two elected auditors at the end of the financial year. The
financial year of TTSA shall be from ____TBC___ to ___TBC_____.
 

6. ANNUAL GENERAL MEETING (AGM)
a) An AGM should be held once annually at a time to be determined by the Committee.
b) The Secretary shall ensure that all members are sent notification of the date, time, place and
agenda for the AGM not less than fourteen days before it is due to take place.
c) The Secretary shall ensure that copies of the Minutes of the previous AGM and a TTSA Annual
Report are available at the AGM.
d) The Annual Report shall contain statements on TTSA’s work during the year from the Officers and
Committee members as appropriate.
e) The Treasurer will be responsible for ensuring that a balance sheet and an income and expenditure
account is provided in writing to the AGM in the year following that to which the accounts relate.
f) The quorum for the AGM shall be ten members.
g) Should the AGM not be quorate thirty minutes after the published starting time the meeting shall
be adjourned to a date not more than two months after the inquorate meeting. All members shall be
notified of the new date by the Secretary.
 

7. COMMITTEE MEETINGS
a) The Committee shall consist of all Officers and Committee members, whether elected at the AGM,
or subsequently co-opted.
b) At least four Committee Meetings shall be held each year, at a venue within the City/Town/Region
of TTSA.
c) TTSA policy shall be determined at Committee Meetings, subject to ratification at the next AGM.
d) The Committee can, by majority vote, decide to hold a ballot of members on any matter it so
decides. The result of any ballot shall be binding on the Committee, and may only be changed by
decision of the AGM or an EGM.
e) In cases of urgency the Officers may decide policy by majority decision, and shall report all such
decisions to the membership.
f) The quorum for Committee meetings shall be four elected members of the Committee, one of
whom must be an Officer.
g) It is the duty of all Officers present to ensure that the views of members not present but which are
communicated to the Officer prior to the meeting are reported accordingly.
h) Votes will normally be by an open show of hands. A secret ballot will be held if requested by at
least one-third of the Committee members present.
i) The Committee shall strive to ensure that TTSA’s structures, meetings, communications
mechanisms and employment policies respect and promote the concept of equal opportunities.

j) The Committee shall establish such sub-committees as it considers necessary. Each sub-committee
shall appoint a Committee member as chair, to report on the activities and decisions of the
sub-committee. Unless previously agreed, sub committees’ decisions must be endorsed by the
Committee before they are acted upon.
k) The Committee shall employ such staff as is necessary to properly pursue the objects of TTSA
l) The Committee shall establish or support charitable trusts, associations or institutions in line with
the objects of TTSA
m) The Committee has the power to do all such lawful things as are necessary for the achievement of
the objects
 

8 EXTRAORDINARY GENERAL MEETING
An EGM may be called:
a) By resolution of the majority of the Committee, or
b) By members constituting at least 25% of the total number of members submitting written notice
to the Secretary of their desire for such a meeting.
c) The Secretary shall convene an EGM within six weeks of receipt of such a requisition unless agreed
otherwise with the requisitioners. The Secretary shall send notice of and the agenda for the EGM to
all supporting members not less than seven days before the date of the EGM.
d) The quorum at EGMs shall be twenty members.
e) With the exception of dissolution (see below), resolutions may be passed at an EGM with the
approval of a majority of members present.
 

9. AMENDMENTS TO THESE RULES
a) Amendments to these rules may be proposed by the Committee or by any member.
b) Any proposed amendment from a member to these rules shall be submitted to the Secretary in
writing not less than seven days prior to the date of the AGM or EGM called for the purpose.
c) An amendment to these Rules shall require a two-thirds majority of members present.
 

10. DISSOLUTION
a) A motion to dissolve TTSA shall only be considered at an AGM or EGM of which all members have
received at least four weeks written notice. The notice of the meeting shall contain the motion to
dissolve the Association. A motion to dissolve TTSA may be proposed by the Committee or by a
proposal signed by at least 25% of members.
b) To dissolve TTSA three-quarters of the members present must vote in favour of a resolution
proposing dissolution.
c) On the dissolution of the organisation, once any debts have been settled, any outstanding monies
or property of the association shall be given to an organisation with similar aims and objectives. The
beneficiary organisation shall be as decided by the Committee.
d) It will be the responsibility of the former Officers of TTSA to dissolve the organisation in line with
the wishes expressed at the General Meeting.

 

11. CODE OF CONDUCT
All members, Officers and associates of TTSA shall be committed to:
a) Supporting, promoting, and furthering the objects of TTSA.
b) Rejecting violence, abusive behaviour, or discrimination in any form.
c) Making TTSA an inclusive and welcoming group that represents YYYY fans from all backgrounds.
d) Recognising that decisions made by TTSA are reached democratically by way of ballot, and
respecting the outcome of each ballot.
All members, Officers and associates of TTSA shall be prohibited from:
i) Making communications in the name of TTSA without express permission.
ii) Profiting from activity associated with TTSA without express permission.
iii) Complicating or sabotaging the objects, activities or communications of TTSA
iv) Bringing TTSA into disrepute by any other means.